The epidemic has made it more difficult than ever before for non-profit organizations to run and build community support. Many are relying on board meetings held remotely to make crucial decisions and ensure their continued existence. However it can be a challenge to conduct a successful remote board meeting without the physical presence of all members.
A clear, precise agenda can keep your board meeting remote and on-topic at all times. Include your board members in the process of setting the agenda. This will help you determine what topics should be covered. Then, send the agenda as far in advance to everyone who will be attending so that they can prepare. This will ensure that they have a full understanding of what’s scheduled to be discussed and can add any points to the agenda prior to time. Utilizing an online portal for boards that is secure to distribute the agenda and other documents will aid in reducing security risks.
Video can increase the participation in remote board meetings by bringing a crucial face-to-face aspect to the discussions. In addition video makes it easier for attendees to see the body language of others and to observe non-verbal cues like boredom, impatience or enthusiasm.
Meeting in person may be difficult to schedule for busy boards with many professional and personal commitments. With remote board meeting software, locating the most convenient time for all participants can be much more simple. Tools like SavvyCal’s free meeting polls allow you to propose multiple times for your meeting, and let everyone decide which times are best for them. This can save you time and boardgreenroom.com/best-video-conferencing-software effort by eliminating the need to send back-and-forth emails.